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LIS Alma/PrimoVE Internal Guide: Withdrawing physical item(s)

Withdrawing physical item(s)

There are two methods for withdrawing (deleting) items on the Items List page. One option is to use the Withdraw row action to withdraw one item at a time. The other option is to use the check box column to select more than one item and select Withdraw items.

While withdrawing an item, you can delete or suppress holdings records that do not have any items. To withdraw one or more items:

  1. Search for the item(s) that you want to withdraw in the Institution Zone (IZ) (see Searching in Alma).
  2. In the search results row containing the item(s) that you want to withdraw, select Items.

Depending on the type of search that you initiated and what's available in your inventory, selecting Items may display different results. Examples are below:

  • If you search by Physical Items—Barcode

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You can select Withdraw from the three dots on the right side of the screen

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You will get a Confirmation Message asking you if you want to perform this action.

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Select Confirm

If the item is the last item on the holding, you will be asked what you want to do with the holding record.

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Select one of the actions below based upon local practice.

  • Don’t change the holdings record – Select this option if you do not want to withdraw or suppress the holdings record.
  • Delete the holdings record – Select this option if you want to withdraw the holdings record.
  • Suppress the holdings record from externalization – Select this option if you do not want to withdraw the holdings record, but you want to prevent the record from appearing in PrimoVE.
  • Delete bibliographic records that have no other holdings – Select this option if you want to delete the bibliographic record with which the item is associated if the bibliographic record has no other holdings. In this case, both the holdings record and the bibliographic record with which the item is associated are deleted.
    • The process will be the same if you search by Physical items—Title

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  • However, if you search by All titles—Title

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You will select Items from under the holding line

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OR

Select Items from the three dots on the right side of the page

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