Use the following chart for added volume enumeration and chronology:
| Enumeration |
Chronology |
| A = Level One (e.g.,: v. ) |
I = Level One (e.g., Year ) |
| B = Level Two (e.g., no.) |
J = Level Two (e.g., Month or Season) |
| J = Level Two (e.g., Month or Season) |
K = Level Three (e.g., Day) |
| D = Fourth Level |
L = Level Four |
| E = Fifth Level |
M = Alternative chronology |
|
G = Alternative enumeration –Level One
(e.g., Whole no.) |
|
|
H = Alternative enumeration –Level Two
(e.g., Whole no.) |
|
- Go to Acquisitions > Receiving & Invoicing > Receive
- Click on the Continuous tab and search for series title.
- From the row action list, select Manage Items.
- Click on Receive New Items.
- Check box to Keep in Department and select Copy Cataloging.
- Look at Receiving Notes (if any).
- Fill in Enumeration/Chronology information and Generate (or select Duplicate and edit as necessary).
- Click on Receive and Set Barcodes.
- Scan barcode.
- Open the bibliographic record for the volume in the MDE
- Edit holding information
- Add a new 863 field based upon the 853 field pattern
- Save and release record
- At the bibliographic level, select "Publish holdings only" under Tools--Set Management Tags--Export to WorldCat (Old MDE)
- From the Task List, select Items in Department.
- Locate the correct item and from the row action list, select Edit.
- Set the In Process Status to Labeling and add any notes if necessary. Click Save.
- Physically route item to Labeling Shelf.
- After item is labeled and checked, find the item from the In Process list (in Task List, Items--in Department; Status--Labeling).
- Check the box next to correct item and from the row actions list, select Done. This will change the status of the item to "In Transit."
- Physically route item to Circulation to receive for re-shelving.
- Circulation will scan in item by barcode to re-shelve.
NOTE: If necessary, retrospectively update older item records' enumeration and chronology based upon the chart above.
